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Privacy Policy

Last updated: March 2026

What Data We Collect

When you use the Cope Pilot landing site, we may collect the following data:

• Survey answers: Your responses to the burnout assessment questionnaire. These are processed on our server to generate your report and stored for research and product improvement.
• Feedback: Any messages you voluntarily submit through the feedback widget, along with your optional contact email.
• Waitlist email: If you sign up for the waitlist, we store your email address and your consent to receive updates.
• Usage analytics (with consent): If you accept analytics cookies, we collect behavioral data such as page views, time spent on questions, and navigation patterns. This helps us improve the assessment experience.

How Data Is Stored

• All data is stored on our server in an encrypted database.
• We do not share your data with third parties.
• We do not use third-party analytics services (no Google Analytics, no tracking pixels).
• IP addresses are hashed (one-way) for abuse prevention and never stored in plain text.

Cookies

We use two categories of cookies:

• Essential cookies: Session management only. Set automatically.
• Analytics cookies: A user identifier cookie (cp_user) that links your sessions for better analysis. Only set if you explicitly accept analytics cookies via the consent banner. Valid for 1 year.

You can change your cookie preferences at any time by clearing cookies in your browser settings.

Data Retention

• Assessment and analytics data: retained for up to 2 years for research purposes, then deleted.
• Waitlist emails: retained until you unsubscribe or request deletion.
• Feedback: retained indefinitely for product improvement, unless deletion is requested.

Your Rights (GDPR)

Under the General Data Protection Regulation (GDPR), you have the right to:

• Access: Request a copy of all data we hold about you.
• Rectification: Request correction of inaccurate data.
• Erasure: Request deletion of all your data ("right to be forgotten").
• Portability: Request your data in a machine-readable format.
• Object: Object to processing of your data for any purpose.

To exercise any of these rights, contact us at support@copepilot.com.

Contact

For any privacy-related questions or requests:

Email: support@copepilot.com

GDPR Compliance

Cope Pilot is committed to protecting your privacy in accordance with the General Data Protection Regulation (EU) 2016/679. We process data based on your explicit consent (for analytics and waitlist) and our legitimate interest in improving our product (for anonymized usage patterns).